This is an example workflow description used with the WorkflowPlugin.

You can use the button on the WorkflowPluginExample page to create a new topic controlled by this workflow that you can experiment with.

Any topic using this workflow can use settings from this topic that start with WORKFLOW - for example,

• Set WORKFLOWNOTICE = This document is under workflow control

The workflow is a very simple one, with only three states and four transitions:

UNDERREVISION ------>-------- PLEASEAPPROVE --->--- APPROVED
       ^      needs approval        |       approve    |
       |                            |                  |
       +------------<---------------'                  |
       |         reject                                |
       |                                               |
       `-------------------------<---------------------'
                               revise

Anyone can make the needs approval and revise transitions, but only the (fictional) QualityGroup can make the 'approve' and 'reject' transitions. Further,

• the document can only be edited in UNDERREVISION state. In all other states, it is locked for editing
• when a topic is moved to PLEASEAPPROVE state, it gets the ApproveForm
• when a topic is moved to UNDERREVISION state, it gets the RevisionForm
• the user who last moved a document to UNDERREVISION is not allowed to move it to APPROVED.
• WikiGuest is denied most actions unti lthe document is in approved state

States

The first table describes the states a topic can be in.

State	Allow VIEW	Allow CHANGE	Message
UNDERREVISION	not(WikiGuest)	not(WikiGuest)	Under revision
PLEASEAPPROVE	not(WikiGuest)	nobody	Waiting for approval
APPROVED		nobody	Approved for release

--++ Transitions The second table describes the transitions available from each state.

State	Action	Next State	Allowed	Form
UNDERREVISION	needs approval	PLEASEAPPROVE	not(WikiGuest)	ApproveForm
APPROVED	revise	UNDERREVISION	not(LASTUSER_UNDERREVISION),not(WikiGuest)	RevisionForm
PLEASEAPPROVE	approve	APPROVED	QualityGroup
PLEASEAPPROVE	reject	UNDERREVISION	QualityGroup	RevisionForm